Administrator, Leasing 


The Company is seeking a Leasing Administrator to support the in-house leasing team. This role is responsible for assisting with weekly leasing reporting, leasing activity data analytics, marketing vacant apartments, social media maintenance, reputation management, lease drafting, fielding calls from leasing prospects, and software system maintenance.

The Company is a property management company focused on managing residential apartment properties in the Bay Area.  The Company seeks to attract and retain motivated real estate professionals who love the unique local Bay Area culture.

At Ballast, we believe it is possible for renters to experience San Francisco’s old-world charm without having to endure the 70’s avocado fridge. We work hard to find historic apartment buildings in all the best San Francisco neighborhoods. Our architectural crew then carefully renovates each structure, restoring its unique characteristics, and builds modern amenities into the units. We believe living spaces should have integrity and are deeply committed to our tenants.


Primary Responsibilities

  • Assist the Leasing Manager with weekly reporting and data analytics surrounding leasing activity
  • Field phone and email inquiries on listings, allocate leads according to company policies
  • Create and update online advertisements
  • Assist with social media administration and postings
  • Audit and complete quality control of various marketing websites
  • Provide excellent customer service across review platforms and social media posts to assist with reputation management
  • Help maintain up-to-date and accurate information in Yardi Voyager and Yardi Rent Café systems
  • Draft and coordinate all necessary documentation for securing a lease agreement, complete post-leasing administration steps
  • Coordinate with property management and maintenance teams throughout the leasing and resident onboarding process
  • Other projects as requested by Department Head


Minimum Requirements and Qualifications

  • 1-2 years of administrative experience, preferably in the real estate industry
  • Must be available to work multiple weekends a month


Key Skills and Competencies

  • Excellent written and communication skills
  • Capability to multi-task in a “high-volume”, fast-paced environment
  • Proficiency in Microsoft Office Suite
  • Strong organizational and interpersonal skills
  • Proficiency with the Yardi system of products preferred
  • Ability to work collaboratively and prioritize teamwork
  • Effective time management skills
  • Self-motivated and independent
  • Desire to gain exposure to many aspects of the real estate investment industry

Ballast and its affiliates are committed to creating a diverse environment and are proud to be an equal-opportunity employer.  All qualified applicants will receive consideration for employment, and we prohibit discrimination and harassment of any type based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.  We are also committed to compliance with all fair employment practices regarding citizenship and immigration status. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

We thank all applicants who have applied however only those selected for an interview will be contacted.