Administrator, Marketing

 

SUMMARY

The Company is seeking a dynamic and experienced Administrator, Marketing to support our rapidly growing team. The Administrator, Marketing will be responsible for overseeing staging coordination, various reports, and payable accounts for the marketing team. This role is critical in ensuring accurate budget management, vendor communication, and data-driven decision-making to enhance our leasing strategy.

The Company is a property management company focused upon managing residential apartment properties in the Bay Area. The Company seeks to attract and retain motivated real estate professionals who love the unique local Bay Area culture.

At Ballast, we think renters can experience San Francisco’s old-world charm without having to endure the 70’s avocado fridge. We work hard to find historic apartment buildings in all the best San Francisco neighborhoods. Our architectural crew then carefully renovates each structure, restoring its unique characteristics, and builds modern amenities into the units. We believe living spaces should have integrity and are deeply committed to our tenants.

 

Primary Responsibilities

  • Marketing Accounts Payable Management
    • Review monthly marketing budget and expected spend reports
    • Accurately submit and manage purchase orders based on reports
    • Review all invoices for accuracy
    • Maintain communication with all marketing vendors concerning POs and invoices
    • Effectively communicate payable errors and/or delays
    • Accurately maintain contract and payment trackers
  • Staging Management
    • Manage staging process including staging requests, removal requests, cancellations, delays or urgent removals and accurately maintain staging tracker
    • Review monthly marketing budget to ensure requests are within budget
    • Assess high DOM and IC feedback to recommend units for staging
    • Maintain communication with vendors and leasing team for staging and staging removal
  • Market Research
    • Ensure completion of weekly market survey to determine competitive rental pricing, unit types, specials, and other critical information
    • Provide insights and reporting on market trends and opportunities
  • Data Entry of Performance Metrics
    • Organize and consolidate performance metrics through data entry for simplified data visualization, including, available units, leads, tours, leases

 

Minimum Requirements and Qualifications

  • 1-2 years of experience in real estate, leasing, accounting or an administrative role
  • Proficiency in Rent Café Yardi Yardi Voyager and other real estate management software a plus
  • Experience with Monday.com preferred

 

Key Skills and Competencies

  • Excellent verbal and written communication skills
  • Proficiency with management software and tools, including analytics
  • Ability to work collaboratively in a team environment and independently

 

Ballast and its affiliates are committed to creating a diverse environment and are proud to be an equal-opportunity employer.  All qualified applicants will receive consideration for employment, and we prohibit discrimination and harassment of any type based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.  We are also committed to compliance with all fair employment practices regarding citizenship and immigration status. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

We thank all applicants who have applied however only those selected for an interview will be contacted.

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